Club Beyond's Privacy Policy

MCYM/Club Beyond Global Privacy Statement

YOUR PRIVACY

MCYM/Club Beyond exists to introduce adolescents to Jesus Christ and help them grow in their faith.  MCYM is actively pursuing this mission with middle school and high school-aged kids all over the world.

To further this global mission, MCYM/Club Beyond and its various related ministry organizations (Young Life) may collect, process, use, and share your personal information. The purpose of this Privacy Statement is to explain to you how MCYM/Club Beyond might use your personal information and how MCYM/Club Beyond takes seriously its obligation to you to protect your rights and your personal information.

Where we use the terms “MCYM/Club Beyond,” “we,” “us,” and “our,” we refer to MCYM/Club Beyond, a nonprofit corporation, and its subsidiaries and affiliated organizations. “Personal information” generally refers to all data that directly or indirectly relates to you, but “personal information,” “personal data,” or “personally identifiable information” and other terms may apply based upon applicable law and will carry the meaning of those applicable laws.

From time to time, we may update this Privacy Statement, so we encourage you to review this statement periodically, paying special attention to the “LAST UPDATED” date above. In certain circumstances, MCYM/Club Beyond may contact you to specifically notify you of changes to this Privacy Statement.


MCYM/Club Beyond's Commitment to Data Protection

It is the global policy of MCYM/Club Beyond to exercise a high standard of care in its handling of the personal information it collects, processes, uses, and shares. MCYM/Club Beyond will maintain appropriate policies and processes throughout the global mission to enhance the protection of personal data and ensure compliance with applicable laws and regulations. MCYM/Club Beyond is also committed to the periodic review and augmentation of these policies and processes as part of its Global Privacy Program.

Laws That Apply to This Privacy Statement

MCYM/Club Beyond is a global organization which maintains data protection policies and practices consistent with accepted international data privacy principles. These policies supplement national data privacy laws, and any national law takes precedent in the event it conflicts with MCYM/Club Beyond's policies. In Europe, the General Data Protection Regulation (GDPR) is in effect as of May 25, 2018. If GDPR and/or other EU privacy laws apply to you, this Privacy Statement describes how you can exercise your rights.

What Kinds of Information We Collect

MCYM/Club Beyond collects the following types of personal information:

Contact information: Includes phone number, physical address, SMS, email address, telephone number, social media profile details. 

Demographics: Includes information about who you are, where you live, and what programs and activities in MCYM/Club Beyond may be of interest to you.

Employment information: Includes information required to process your employment application and complete your employee onboarding process, such as employment history, references, criminal conviction records, unique qualifications or vocational preferences.

Financial History: Includes historical information on your donations to MCYM/Club Beyond, services or goods purchased from MCYM/Club Beyond, other financial transactions you have entered into with MCYM/Club Beyond.

Identity Data: Includes name, date of birth, gender, marital status.

Information about Personal Beliefs: Includes religious information.

Payment Information: Includes bank account and routing numbers, credit card/debit card numbers, check number, other pertinent financial details.

Requests and Preferences: Includes your preferences for how MCYM/Club Beyond will communicate with you, customizations you have made to any MCYM/Club Beyond account.

Required Health Data: Includes health information required by MCYM/Club Beyond for you to attend an MCYM/Club Beyond camp or participate in an MCYM/Club Beyond trip or event, including medical history, vaccination records, physician’s reports, and biometrics.

Security Credentials: Includes login and password information.

Travel information: Includes requests related to your travel with MCYM/Club Beyond, passport information, dietary needs or restrictions.

Volunteer Information: Includes information required to process your volunteer application and complete your volunteer onboarding process, including references, criminal convictions records, unique qualifications.

MCYM/Club Beyond information: Includes information on your history and engagement with MCYM/Club Beyond.


How We Use Your Personal Information

MCYM/Club Beyond uses the personal information you provide to better serve your requests and to connect you further with the mission and ministry activities of MCYM/Club Beyond. Whether you are involved in an MCYM/Club Beyond club or camp program or donating your time and/or money to our missional objectives, MCYM/Club Beyond will generally use your personal information to achieve its legitimate interests related to our organizational mission. We do not sell, lease or rent your personal information to others. MCYM/Club Beyond will only process your personal information in accordance with an appropriate legal basis and only for the purposes described in this Privacy Statement. The table below provides a list of examples of how we may use your information, the types of information involved, and the legal basis for our use of your information.

How We Use Your Personal Information The Types of Personal Information Involved Legal Basis Examples and Explanations
To contact you with information about the ministry activities that MCYM/Club Beyond offers in your local area. Identity data, Contact information  Legitimate Interests A MCYM/Club Beyond staff member or volunteer may use your name and phone number or email to invite you to an MCYM/Club Beyond activity in your local area.
To facilitate your attendance at an MCYM/Club Beyond camp and to follow up with you after your attendance. Identity data, Contact information, Required Health Data, Requests and Preferences, Demographics, Payment Information, Travel Information Contract We think you will have the best week of your life if you attend an MCYM/Club Beyond camp. We will need certain information from kids and parents in order to facilitate the camp experience.
To facilitate your participation in an MCYM/Club Beyond trip. Identity data, Contact Information, Required Health Data, Requests and Preferences, Demographics, Payment Information, Travel Information Contract MCYM/Club Beyond has some amazing weekend retreats, but we need personal information to assist with coordinating travel and communicating important information about the trip.
To assist you in establishing an account on MCYM/Club Beyond's network. Identity Data, Contact Information, Requests and Preferences, Demographics, Security Credentials Contract and Legitimate Interests Whether you are attending one of our events or are a faithful donor to MCYM/Club Beyond, we want you to be able to easily interact with us. Therefore, we use different network solutions to enhance your experience with MCYM/Club Beyond.

For electronic marketing communication related to MCYM/Club Beyond's ministry activities or related to opportunities to donate to MCYM/Club Beyond. Identity Data, Contact Information Consent or Legitimate Interests We love to let you know about MCYM/Club Beyond opportunities of which you may not already know, but we don’t want to send you communications you don’t want. If you have engaged with us before, we believe we can legally contact you with electronic marketing communications. However, we want you to be in control, so please let us know if you don’t want to receive this kind of information.  
For physical communication (e.g. post, telephone calls, etc.) related to MCYM/Club Beyond activities. Identity Data, Contact Information Legitimate Interests We still use the postal service from time to time to communicate with you about your engagement with MCYM/Club Beyond and to let you know important updates about our work with kids.
For non-marketing electronic communications to keep you informed on MCYM/Club Beyond news and updates. Identity Data, Contact Information Legitimate Interests Our staff members often update interested donors and friends with stories and information on what they are doing in their ministries.
To allow you to apply to serve MCYM/Club Beyond as a staff member or a volunteer. Identity Data, Contact Information, Information about your Personal Beliefs, Requests and Preferences, Security Credentials, Demographics, Young Life Information Contract MC YM/Club Beyond carefully vets potential staff and volunteers to ensure their fitness to join in our work with kids.
To facilitate your registration for an MCYM/Club Beyond fundraising activity and follow up with you after the event. Identity Data, Contact Information, Payment Information Contract An MCYM/Club Beyond staff member or volunteer may invite you to join in a local golf tournament or banquet to learn more and support the work of Club Beyond in your local area.
For contact management. Identity Data, Contact Information, Requests and Preferences, Demographics Legitimate Interests We work hard to manage your information within our system in the most efficient way possible so we can quickly respond to your requests related to MCYM/Club Beyond or related to your rights or personal information.
To provide ministry services such as spiritual guidance or Biblical counsel. Identity Data, Contact Information, Information about your Personal Beliefs Legitimate Interests We believe God loves you and God loves kids, and our staff and volunteers want to be present in the lives of kids to hear what they are going through and demonstrate the love of Christ. 
To employ you as a Staff Member of MCYM/Club Beyond. Identity Data, Contact Information, Information about your Personal Beliefs, Requests and Preferences, Security Credentials, Demographics, Employment Information Contract and Legal Obligations In order to work for MCYM/Club Beyond, you must provide certain personal information to facilitate your employment.
To facilitate your volunteer activity for MCYM/Club Beyond Identity Data, Contact Information, Information about your Personal Beliefs, Requests and Preferences, Security Credentials, Demographics, Volunteer Information Contract and Legal Obligations In order to volunteer for MCYM/Club Beyond, you must provide certain personal information to facilitate your volunteering.
To process your donations. Identity Data, Contact Information, Payment Information Contract and Legal Obligations When you give to MCYM/Club Beyond, we will ask you to provide information necessary to complete your donation and create appropriate records.
For legal reporting obligations. Identity Data, Contact Information, Payment Information, Financial History, Employment Information, Volunteer Information Legal Obligations MCYM/Club Beyond is subject to certain government reporting obligations and this reporting may include your personal information but only to the extent that MCYM/Club Beyond is legally obligated to supply this information.
To deliver MCYM/Club Beyond goods and services. Identity Data, Contact Information, Payment Information, MCYM/Club Beyond Information Contract You may want to sign up for a golf tournament.
To solicit feedback from you on MCYM/Club Beyond ministry activities, good and services. Identity Data, Contact Information, Requests and Preferences, Security Credentials, Demographics, Young Life Information Legitimate Interests You may be asked from time to time to provide feedback on an event so that we are constantly getting better.
To respond to your requests. Identity Data, Contact Information, Requests and Preferences, Security Credentials, Demographics Legal Obligations We use your personal information to quickly respond to any request you have for MCYM/Club Beyond.
To respond to your complaints. Identity Data, Contact Information, Requests and Preferences, Demographics Legal Obligations We use your personal information to quickly respond to any complaint you have against MCYM/Club Beyond and to quickly respond to any concern about your rights and personal information.
To satisfy child safety laws and regulations. Identity Data, Contact Information, Employment Information, Volunteer Information Legal Obligations MCYM/Club Beyond performs periodic criminal background checks and driver’s questionnaires as part of our commitment to the highest standards of child safety.
To keep interested friends of MCYM/Club Beyond involved in ongoing MCYM/Club Beyond ministry. Identity Data, Contact Information, Requests and Preferences, Demographics, MCYM/Club BeyondInformation Legitimate Interests MCYM/Club Beyond has an entire ministry initiative dedicated to staying in touch with alumni of MCYM/Club Beyond called Club Beyond Alumni. The Alumni  Facebook page and program allows you to connect with other people who have been involved in and care about MCYM/Club Beyond. The
Facebook page also provides a prominent option for opting out of further contact or communication.
 

How Information is Collected

We obtain personal information about you in the following ways:

  1. Personal interactions:  The ministry of MCYM/Club Beyond is defined by relationships. Our staff members and volunteers interact regularly with kids, parents, teachers, school administrators, coaches, donors, and many other individuals. These personal interactions are a primary avenue by which MCYM/Club Beyond gets information from you.

  2. Direct Requests:  You may have reached out to MCYM/Club Beyond on your own or visited one of our websites. If you have inquired about an MCYM/Club Beyond activity, engaged in an MCYM/Club Beyond activity, made a donation, registered for an event or camp, or have otherwise chosen to give MCYM/Club Beyond Information, we have your personal information. Please read this Privacy Statement carefully to understand your rights and our commitments related to your personal information.

  3. Cookies and Other Automated Technologies:  If you have visited and/or registered on an MCYM/Club Beyond website, some of your personal information may have been gathered by cookies or other automated technologies utilized on the MCYM/Club Beyond network.  Read the section below on MCYM/Club Beyond's use of cookies for additional information.


How and When We Might Share Your Information

MCYM/Club Beyond does not generally disclose personal information with anyone outside the organization. However,nMCYM/Club Beyond is a global organization who may, for the purposes described above, share your personal information with:

  1. Other parties within or associated with MCYM/Club Beyond.

  2. Public or regulatory organizations for obligatory purposes described above.

  3. Third party service providers MCYM/Club Beyond has contracted to assist in the types of uses described above, including web-based contact management service providers, cloud service providers, companies assisting in the processing of your donations or other financial transactions, and email marketing service providers. MCYM/Club Beyond has entered into contracts with these third party service providers without neglecting the protection of your personal information.


International Data Transfers

MCYM/Club Beyond is a global organization operating in different parts of the world through branch organizations, subsidiaries, and affiliates.  Therefore, MCYM/Club Beyond may transfer your personal information from one country to another. All individuals in the European Economic Area or the United Kingdom need to be aware that we may transfer your personal information outside of the European Economic Area or the UK for processing.  

Any transfer of personal information from country to country will be done with appropriate safeguards and in compliance with applicable laws. MCYM/Club Beyond and its European subsidiaries and affiliates have established standard contract clauses to govern the transfer of data from the European country to other countries, such as the United States.


Your Rights

If you are located in the European Economic Area or the United Kingdom, you have certain rights related to your personal information. If you wish to exercise any of those rights, please email MCYM/Club Beyond at privacyact@mcym.org. We will respond to your request within 30 days. We may need to verify your identity in order to process your request.

These European rights include:

  1. Right of access

    You have the right to know that we are processing your personal information, how we are processing this information, and for what purposes. This Privacy Statement is intended to provide the transparency necessary for you to know this information, but you can certainly make additional inquiries to MCYM/Club Beyond by emailing privacyact@mcym.org. 

  2. Right to Edit and Update Information

    You have the right to rectify inaccurate information, update your personal information, and supplement incomplete information in the MCYM/Club Beyond networks. You can contact MCYM/Club Beyond by emailing privacyact@mcym.org, and we will address your request without undue delay.

  3. Right to Delete Personal Information

    You have the right to request us to delete your personal information for the following reasons:
    a) If the data is no longer necessary for the purposes it was collected.
    b) If you withdraw previously given consent where consent is required to process the information.
    c) If you object to MCYM/Club Beyond processing the data in a certain way or for certain purposes and MCYM/Club Beyond does not have legitimate grounds to continue processing the information.
    d) If your personal information has been unlawfully processed.
    e) If your personal information must be erased to comply with a legal obligation.
    f) If the personal information has been collected in relation to the offer of Information Society Services as defined in Article 8(1) of the General Data Protection Regulation.

    We may be required to reject your request to delete your information for the following reasons:
    a) For exercising the right of freedom of expression and information.
    b) For compliance with a legal obligation.
    c) For reasons of public interest as described in Article 17 of GDPR.
    d) For the establishment, exercise or defense of legal claims.

    To make a request to delete information, you can email MCYM/Club Beyond at privacyact@mcym.org. We will notify you within 30 days as to whether your request has been accepted or if and for what reason we cannot fulfill your request. 

  4. Right to Request the Limitation of Processing Personal Information

    You have the right to restrict our processing of your personal information for the following reasons:
    a) If you believe your personal information is inaccurate, you can request that we limit our processing of the data until its accuracy is verified.
    b) If the processing of your data is unlawful, you may either request erasure as described above or request certain restrictions.
    c) If the controller does not need the information for the purposes above but must retain the information for the establishment, exercise or defense of legal claims.
    d) If you have objected to the processing of your personal information and there is a pending determination as to whether our legitimate grounds to process override your rights described here.

    As with any request for erasure of your personal information, you also have the right to be notified by us about a restriction in the processing of your personal information.

    You can make this request by emailing MCYM/Club Beyond at privacyact@mcym.org.

  5. Right to Portability

    You have the right to request us to send you your personal information in a structured, commonly used, machine-readable format so that it can easily be transferred and used by a third party if:

    a) You provided us with the information.
    b) The processing of your personal information is based on your consent or required for the performance of a contract; or
    c) The processing is carried out by automated means.

    You can make this request by emailing MCYM/Club Beyond at privacyact@mcym.org.

  6. Right to Object and Automated Individual Decision-making

    You have the right to object to our processing of your data when our legal basis for processing is MCYM/Club Beyond's legitimate interests based on your particular situation. Upon receiving an objection from you, MCYM/Club Beyond will cease to process your information unless we can demonstrate compelling legitimate grounds for the processing which overrides your rights and freedoms.

    Particularly, you have the right to object to the processing of your personal information related to direct electronic marketing.

    You also have the right to object to our processing of your information where decisions on processing are made by automated processing which has a legal or other significant impact on you.

    You can make this request by emailing MCYM/Club Beyond at privacyact@mcym.org.

  7. Right to Withdraw Consent

    MCYM/Club Beyond is primarily processing your information based on our legitimate interests and other obligations. However, where you have given consent to us to process your personal information, you have the right to withdraw that consent and we will promptly respond.

    You can make this request by emailing MCYM/Club Beyond at privacyact@mcym.org.

  8. Right to File a Complaint with the Data Protection Authority

    We want to provide the best service to you related to these requests and resolve any issue you have with MCYM/Club Beyond related to the processing of your personal information. You, however, always have the right to contact your local data protection authority for assistance or to make a complaint.

    While the rights explained above do not apply to those outside of the European Economic Area and the UK, as a matter of rights and freedoms, we still do care about your questions and concerns related to your personal information. If you are not located in the European Economic Area or the United Kingdom, you can contact MCYM/Club Beyond at privacacty@mcym.org to make a request related to your personal data.
Security

To safeguard and secure the information we collect, MCYM/Club Beyond has applied appropriate physical, electronic and managerial procedures to prevent unauthorized access and maintain data accuracy. The Secure Socket Layer (SSL) protocol is used to encrypt and protect all Internet data transmissions. The padlock icon in your browser’s window signifies that a site is secure. Sometimes password protection is used to protect your privacy and security. MCYM/Club Beyond will continue to augment current security procedures and adopt new security protocols as necessary to meet the standard of care we have promised in our policies and in this Privacy Statement.

MCYM/Club Beyond is also committed to a prompt response to any potential data breach and has instituted a Data Breach Protocol Process which includes timely notices as required by applicable law. 

Information Collected by Cookies or Technology

MCYM/Club Beyond websites may use cookies to recognize you and may allow you to automatically log in without re-entering your user name and password every time you visit our site. The cookies are encrypted and may store limited personally identifiable information about you, including your name, user name and email address. If cookies are disabled on your browser, you may be able to still use an MCYM/Club Beyond website, but you will be required to enter your password each time you visit.

Information Related to  Children

In general, MCYM/Club Beyond websites are informational sites for parents and children about MCYM/Club Beyond. It is our intention to provide a safe, fun environment where children and their parents may explore MCYM/Club Beyond, their own MCYM/Club Beyond club and other MCYM/Club Beyond activities. None of MCYM/Club Beyond's websites knowingly solicit personal information from children under the age of 13, except where personal information must be solicited from children and/or parents to facilitate participation in MCYM/Club Beyond events or activities.

We care about children’s privacy and we take great care to safeguard the personal information of all children. We do not require a child to supply us with any personal information other than is necessary to participate in a specific activity, and we never condition a child's participation in an activity on the child's disclosing more personal information than is reasonably necessary to participate in that activity. All personal information we do collect can only be accessed by authorized MCYM/Club Beyond staff and volunteers, and only those people who require access may see this information for the purposes described above. We work diligently to preserve the confidentiality, security and integrity of that information.

As a ministry to children, MCYM/Club Beyond is deeply committed to the safety and welfare of kids. We have policies and procedures designed to ensure compliance with applicable privacy laws and employ generally accepted best practices, especially as it relates to parental notice and consent. Parents have the right to request at any time that the information collected about their child be removed from MCYM/Club Beyond's networks and databases. You can contact MCYM/Club Beyond at privacyact@mcym.org. 

California Privacy

California residents who provide personal information in obtaining products or services for personal, family, or household use are entitled to request and obtain from us once a calendar year information about the customer information we shared, if any, with other businesses for their own direct marketing use. If applicable, this information would include the categories of customer information and the names and addresses of those businesses with which we shared customer information for the immediately prior calendar year.
​​​​​​​​​​​​​